Workshop Facilitation Services
Project management process groups, such as Initiating and Planning, require inputs from management and technical experts alike, while constantly being subjected to the various inputs, preferences, and expectations of diverse, influential stakeholders.
In order to maintain sanity in this potential chaos, project teams must perform in a synchronized manner in which the efforts, knowledge, and expertise of all the team members combine to form a synergistic whole. The alternative is almost certainly project failure.
An efficient and effective way to solicit expert contributions from project team members and other important stakeholders is through facilitated workshops. From a project management perspective, such workshops are ideal for producing vital project management deliverables, such as the project charter, the scope statement, and work breakdown structure, to name but a few examples.
Similarly, facilitated workshops are often crucial in decision-making sessions, such as option selection, risk mitigation, etc. ProjectLink’s consultants are experts at workshop facilitation in projects, and can, as such, perform workshops on any project-related aspect requiring team inputs.
The key to good decision-making and accurate outputs is knowing how to apply sound processes towards high team performance.
Facilitation typically involves the application of any one or a combination of facilitation techniques, such as Brainstorming, Force field, Cause and Effect, Weighted-factor scoring, Power dotting, etc. ProjectLink’s consultants are experts at identifying and applying techniques appropriate to a particular situation. In addition, the general approach is one in which:
- Care is taken in setting things up thoroughly;
- Processes are worked thoroughly, and one at a time;
- Periodic progress checks are performed so as to ensure the objectives are being achieved;
- The 80/20 rule is applied;
- Issues are parked and sorted out later if not entirely relevant at the time;
- Processes allow for both divergent (open) and convergent (narrow) thinking;
- Stalemates are broken.
Examples of topics for facilitated workshop sessions include:
- Developing the project charter with emphasis on ensuring that the project is appropriately initiated;
- Option selection towards optimal achievement of the project’s business case;
- Developing a comprehensive yet clearly demarcated project scope statement;
- Creating a project work breakdown structure that adheres to the 100% rule and that covers all the necessary discreet, apportioned, and level-of-effort work;
- Formulating project risks accurately and thoroughly, analyzing those risks, and ensuring optimal, integrated risk responses;
- Listing lessons learned;
Qualifications and Experience
ProjectLink’s consultants involved in workshop facilitation are qualified to do so through post-graduate studies (e.g., PhD, MBA, MSc in PM, etc.), professional certifications (e.g., MSP, OPM3®, PMI-RMP®, etc.), and through experience of workshops in projects of varying degrees of complexity across all industries.
Types of Workshop Facilitation Available
- Project Charter
- Project Scoping and WBS
- Lessons Learned
OPM3 and PMI-RMP are registered marks of the Project Management Institute, Inc.