Project Support Services:

Project Management Workshop Facilitation

An efficient and effective way to solicit expert contributions from project team members and other important stakeholders is through facilitated workshops.  From a project management perspective, such workshops are ideal for producing vital project management deliverables, such as the project charter, the scope statement, and work breakdown structure, to name but a few examples.

Similarly, facilitated workshops are often crucial in decision-making sessions, such as option selection, risk mitigation, choice of value improving practices, etc.  ProjectLink’s consultants are experts at workshop facilitation in projects, and can, as such, perform workshops on any project management related aspect requiring team inputs.

The need

When embarking on project management process groups, such as Initiating and Planning, inputs from management and technical experts alike must be incorporated. This is usually a complicated process, further exacerbated by inputs, preferences, and expectations from diverse, influential stakeholders.

To maintain sanity in this potential chaos, project team members, and other key stakeholders must synchronise their efforts, knowledge, and expertise. A facilitated workshop is an efficient method to accomplish this.

For projects to be focussed and managed in an orderly way, project management deliverables such as project charters, business and user requirements, work breakdown structures (WBS), etc. need to be produced. Although some aspects of these deliverables can be performed in a decentralised manner, high-quality products that have everyone’s buy-in are dependent on face-to-face sessions. Facilitated workshops are a proven method for this.

Facilitation typically involves the application of any one or a combination of facilitation techniques, such as Brainstorming, Force field, Cause and Effect, Weighted-factor scoring, Power dotting, etc. ProjectLink’s consultants are experts at identifying and applying techniques appropriate to a situation.  In addition, the general approach is one in which:

  • Care is taken in setting things up thoroughly;
  • Processes are worked thoroughly, and one at a time;
  • Periodic progress checks are performed to ensure the objectives are being achieved;
  • The 80/20 rule is applied;
  • Issues are parked and sorted out later if not entirely relevant at the time;
  • Processes allow for both divergent (open) and convergent (narrow) thinking;
  • Stalemates are broken.

The need

When embarking on project management process groups, such as Initiating and Planning, inputs from management and technical experts alike must be incorporated. This is usually a complicated process, further exacerbated by inputs, preferences, and expectations from diverse, influential stakeholders.

To maintain sanity in this potential chaos, project team members, and other key stakeholders must synchronise their efforts, knowledge, and expertise. A facilitated workshop is an efficient method to accomplish this.

For projects to be focussed and managed in an orderly way, project management deliverables such as project charters, business and user requirements, work breakdown structures (WBS), etc. need to be produced. Although some aspects of these deliverables can be performed in a decentralised manner, high-quality products that have everyone’s buy-in are dependent on face-to-face sessions. Facilitated workshops are a proven method for this.

Facilitation typically involves the application of any one or a combination of facilitation techniques, such as Brainstorming, Force field, Cause and Effect, Weighted-factor scoring, Power dotting, etc. ProjectLink’s consultants are experts at identifying and applying techniques appropriate to a situation.  In addition, the general approach is one in which:

  • Care is taken in setting things up thoroughly;
  • Processes are worked thoroughly, and one at a time;
  • Periodic progress checks are performed to ensure the objectives are being achieved;
  • The 80/20 rule is applied;
  • Issues are parked and sorted out later if not entirely relevant at the time;
  • Processes allow for both divergent (open) and convergent (narrow) thinking;
  • Stalemates are broken.

The Implementation

Assessment

Understand the importance of proper project risk management and how it contributes to successful project management and project outcomes.

Analysis output

Understand the importance of proper project risk management and how it contributes to successful project management and project outcomes.

Implementation phase

The efficiency of project reviews depends heavily on accurate and timely communication between key stakeholders, to ensure commonality of expectations around what the project is intended to achieve, and how the review process will support it.  Reviews therefore require periodic, formal interaction between stakeholders, typically called “setting-up-for-success” sessions.  Team members responsible for components of the project will interact with reviewers during such sessions, present their deliverables, and indicate what improvements or alterations were made since the previous interaction.

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