Document Control Services

Organised. Compliant. Reliable.

Efficient document management is essential for project success, especially when timelines are tight, and compliance matters. Our Document Control Services ensure the right documents reach the right people at the right time, all while maintaining strict control over project documentation, versions, approvals, and storage.

Whether you need a dedicated Document Controller or a small team for a complex capital project, we bring the structure and support your project needs to stay organised and on track.

Two colleagues overseeing documentation systems

What We Offer

We provide flexible, scalable document control support based on your project’s size and complexity:

Dedicated Document Controllers

Skilled professionals who establish and maintain structured document control processes aligned with project and contractual requirements. They apply naming conventions, version control, and coding standards, and manage repositories, registers, and transmittals. Working closely with Project Managers and Project Controllers, they ensure traceability, compliance, and consistent information flow across the project lifecycle.

Document Control Teams

A coordinated team to manage high volumes of documentation across large-scale projects. Ideal for environments with multiple contractors and stakeholders where accurate document tracking and approvals are critical to project success.

Our Key Services Include:

Our Document Control Services cover the following functions:

  • Schedule development and control
  • Develop and maintain a Document Management Plan
  • Establish document workflow and approval requirements
  • Create and manage file structures aligned to a Master Record Index
  • Apply version control, naming conventions, and coding standards
  • Maintain a centralised document repository or DMS
  • Track all document movements through a transmittal register
  • Perform document control on drawings, correspondence, and deliverables
  • Create and format project documents when required
who we are - two people discussing project management methodologies

Where Document Control Adds Value:

Our Document Controllers bring critical support to large, fast-moving projects where document volume, versioning, and approvals can quickly become unmanageable. Their presence ensures that:

  • All project documentation is properly tracked, stored, and accessible
  • Teams adhere to structured document procedures
  • Information flows efficiently between internal and external stakeholders
  • Time-consuming admin tasks are removed from the Project Manager’s workload
  • There is a single source of truth for project records
who we are - two people discussing project management methodologies
who we are - two people discussing project management methodologies

When to Engage Us:

Our Document Control Services are ideal when:

  • Your project involves large volumes of drawings, specifications, or correspondence
  • You don’t have internal document control capacity or established procedures
  • You need traceability and compliance for audits, contracts, or regulatory review
  • Project Managers and engineers need relief from administrative documentation tasks
  • There is a need to maintain a single source of truth across contractors and teams

Let’s Connect

Let’s discuss how we can support your next project with ProjectLink.

By ticking this box you acknowledge that you have read and agree to the terms of service and understand ProjectLink uses personal data as described in our Privacy Policy.